Features
Features & services our application provides
Discover the power of our product with our extensive list of features
Property management
1. Property & Unit management
Streamline and automate your process of managing properties and units.
2. Contracts
Bind rental agreements quickly and efficiently, reducing the time and effort required to create contracts manually.
3. Expense
Monitor expenses such as repairs, maintenance, utilities, and insurance to ensure they are staying within their budget.
4. Maintenance
Receive and prioritize maintenance requests, schedule repairs, and monitor the progress of ongoing maintenance tasks.
Tenant centric
1. Portal
Enable tenants to pay rent, submit maintenance requests, view lease agreements, and communicate with their property manager online
2. Online payment
Pay rent securely and conveniently online, reducing the need for manual payment processing
3. Notification & Alerts
Send notifications about upcoming maintenance tasks, rent due dates, and other important events directly to tenants via email, SMS, or in-app notifications
4. Property Reviews
Tenants can easily rate and review properties, sharing their experience to guide future renters in making informed choices.
Administration & Reports
1.Users
Easily manage and organize user access to their property management system.
2. Reports
Generate financial, occupancy, and maintenance reports to gain insight into the performance of your properties.
3. Roles & Permissions
Create custom user roles with specific permissions, such as viewing tenant information or managing financial transactions.
Contact us
Have questions or want to learn more? Contact us by phone, email, or through our contact form. Our friendly team is always here to help.
Every feature to run a property portfolio
Nine fully integrated modules covering every aspect of property management — multi-currency, configurable tax, and a roadmap of powerful upcoming features.
Your entire portfolio, one dashboard
Track occupancy rates, monthly income, vacant units and property-level performance in real time across residential, commercial and mixed-use properties.
- Visual cards showing occupancy %, units, income and quick-action buttons per property
- Add units with type, area, bedrooms and link directly to leases and tenants
- Live income, occupancy and vacancy — updated from the lease engine in real time
Complete lease lifecycle control
From first draft to renewal or termination — manage every lease stage with full status tracking, expiry alerts and one-click actions.
- Draft → Pending → Active → Renewing → Expired → Terminated with filter tabs
- 30-day expiry warnings surface on the dashboard calendar so renewals are never missed
- Active monthly rent tracked live across all active leases
Rent collection at a glance
Monitor expected income, collected amounts, outstanding balances and overdue invoices across every tenant — in your local currency, with CSV export and invoice-level drill-down.
- See your collection rate and drill into overdue invoices instantly
- Tax-compliant invoices with configurable tax rate and label, sequential numbering per tenant
- Filter by Paid, Partial, Overdue, Sent or Draft to act on what needs attention
Kanban-powered maintenance workflow
Drag tickets across To Do → In Progress → On Hold → Completed. Every ticket carries SLA deadlines, priority flags and full descriptions.
- Each ticket shows its SLA date — overdue tickets are flagged red automatically
- Urgent, High, Medium and Low priorities with colour-coded labels across the board
- Dashboard header shows average resolution days to monitor team performance
Court dates and legal events managed
Track eviction proceedings, rent recovery actions and property damage claims. Upcoming court hearings surface in a 30-day calendar widget.
- Eviction, Rent Recovery and Property Damage — with priority and claim amount tracking
- Court dates reference your local dispute resolution body with venue and hearing tracking
- Dashboard shows settlement rate and total claimed vs settled amounts
Self-service for every tenant
A dedicated portal for tenants to view their lease, track invoices, submit maintenance, manage documents and leave property reviews.
- Visual lease progress bar with full financials: total value, paid, remaining
- Full invoice list with paid, sent, overdue and draft statuses and local currency balances
- Multi-category star ratings for maintenance, cleanliness, security and value
Full financial visibility for every property owner
A dedicated portal for property owners to monitor their portfolio performance, review income and expenses, approve costs and track financial returns.
- Portfolio P&L per property with revenue, expenses, net income and ownership percentage
- VAT summary with sales VAT, purchases VAT and net VAT payable — ready for tax filing
- Expense approval workflow — review, approve or reject pending costs submitted against your properties
- Full transaction ledger with payment history, expense charges and running balances
Leases generate invoices. Automatically.
The moment a lease goes active, OperateProperty starts generating rent invoices on schedule — no manual entry, no missed months, no chasing.
The auto-invoice engine activates using the lease start date, frequency and monthly rent.
Every invoice due date calculated from payment frequency and payment day — zero manual input.
Invoice auto-created with correct period, amount and tax. Status set to Sent — tenant notified.
Invoice updates to Paid when payment is recorded. Outstanding balances recalculate instantly.
Client testimonial:
Every screen, every workflow
Always improving. Never disrupting. Your platform gets better every month.
We deploy new features, improvements and integrations on a continuous release cycle — no downtime, no migration headaches, nothing to install. Just a platform that keeps up with how your business grows.
⚡ Continuous deployment New features ship every month without interrupting your workflow. Your team wakes up to a better platform, automatically.
🛠 Built from real feedback Every release is shaped by property managers actively using the platform. If you need it, it’s probably already on the roadmap.
🔒 Zero downtime updates Updates are deployed seamlessly in the background. No scheduled maintenance windows, no forced restarts, no disruption to your team or your tenants.
🗺 Transparent roadmap We’re building in the open. Seven new features are already in active development — from AI-assisted management to automated utility bill ingestion.